Colas Rail speeds up invoice processing methods.
Colas Rail, part of the Bouygues Group, is one of Europe’s leading providers of rail infrastructure services. In the UK, Colas Rail provides total solutions in all aspects of railway infrastructure, from high-speed rail systems to light and urban rail.
As a division-based business that operates nationally and processes an average 40,000 invoices each year, Colas Rail found paper-based invoicing difficult to manage and slow to operate. To improve its invoice processing methods and speed up invoice approval times, the company looked for an automated electronic invoicing system.
Bottomline Technologies BTC Document Service
In 2011, Colas Rail implemented Bottomline Transaction Centre (BTC) Document Service and outsourced part of its Accounts Payable function to the Bottomline document processing center. The center receives all the usual invoice posts and converts the paper documents to highly accurate electronic files via manual sorting, scanning, and capture with Optical Character Recognition (OCR). Bottomline then exports the invoices to the Colas Rail accounting system, which sends daily data files back to Bottomline for electronic validation.
The Colas Rail Finance Department, located at company headquarters, operates the new system. Colas Rail’s central Accounts Payable team, responsible for imports, exceptions and rejections, disseminates valid, imported invoices to the divisional Finance teams through the Colas Rail accounting system.
With an electronic invoicing solution from Bottomline Technologies, Colas Rail can meet the efficiency improvements its industry demands and significantly reduce the number of days it takes to process an invoice. From the moment it receives the e-invoices, Colas Rail has complete control of the invoices and company-wide cost visibility.
In the Customer’s Own Words
“Colas Rail is committed to creating tomorrow’s railway in the most sustainable and efficient way possible, and Bottomline’s invoice processing system has saved us time and money, creating a level of automation in the accounts payable function that speeds up invoice approval times.”
Christopher Harrison, Financial Controller, Colas Rail