Best practice guide
Ensure Your Vendors Get Paid and Improve Security with Paymode-X
As your Finance and AP teams adapt to remote work and look to bring physical, paper-based processes online, take comfort in knowing that Paymode-X AP Automation can be implemented quickly–no matter where you are.
Paymode-X helps AP departments maximize efficiency, visibility, and security by automating the entire invoice-to-pay process, which is more important now than ever. Paymode-X will enable easy access to approvals of invoice and payment data, ultimately ensuring business continuity for your virtual workforce and Vendor community.
Your implementation will be managed by your dedicated Paymode-X project team. In as quickly as 30 days, you can reduce your reliance on intraoffice accounts payable processes and ensure timely payments for your critical Vendors who are depending on uninterrupted cash flow now more than ever.
Implement Paymode-X in 5 Easy, Virtual Steps
Project planning, solution set-up and testing, and onboarding your Vendors to receive electronic payments will all be managed by your Paymode-X project team.
1. PROJECT PLANNING
Your first virtual meeting will focus on reviewing overall project milestones and keys to success with your Paymode-X Project Manager. During this kickoff, you will establish virtual communication routines and logistics based on a schedule that works for you, leveraging tools such as WebEx and email to stay connected with both your Paymode-X and internal teams.
2. ENROLLMENT AND ERP INTEGRATION
Complete your Paymode-X enrollment online in just 10 minutes. Work with your Paymode-X Project Manager to review ERP data needed to facilitate invoice and payment processing and how it will be extracted and sent to Paymode-X. Discuss the cadence at which this data will be sent.
3. CONFIGURATION AND TESTING
Establish your Digital Mailroom and email configurations needed to receive and capture data on Vendor invoices.
Collaborate with your Paymode-X Project Manager to ensure that your AP team’s necessary workflows and approvals for non-PO/PO invoices and payments will be recreated in your new digital solution. Complete testing with the support of your Paymode-X Project Manager.
4. TRAINING AND VENDOR ONBOARDING
Your Paymode-X Project Manager will virtually train you on the Paymode-X application and relevant workflows. There are also multiple on-demand videos and guides that your team can use for training purposes.
The Paymode-X team will collaborate with you to design your Vendor outreach campaign and execute it on your behalf, using proven best practices and messaging. Additionally, the team will identify any network matches you can start paying electronically immediately upon go-live.
5. GO-LIVE!
Process your first digital invoices and electronic payments! Your Paymode-X Project Manager will continue to monitor and support you following go-live, and both your team and your Vendor community can always reach the Paymode-X Member Services Team by phone or email for ongoing support.
GET IN TOUCH
Want to learn more about Bottomline's Paymode-X?
Want to talk to an enrollment specialist?
Whether you need to make adjustments to your existing membership or are signing up for the first time, we are here to help.
+1 (800) 331 0974Need Paymode-X technical support?
Our Member Services team is standing by to help Monday-Friday from 8-5pm.
Start getting paid electronically now.
Begin supporting your company's conversion to electronic payment. Sign up is easy and takes just a few minutes.
JOIN NOW