Electronify the entire invoice process
With Nexus electronic invoice processing, you can reduce invoice processing time to four days or less*. Every step of the invoice process is online and visible in NexusPayables. Approval routing is automatic and intelligent. And you’ll get alerted if there are delays.
Complex invoice approval workflows? No problem. Nexus supports your existing invoice workflows, no matter how many approvals are required. Plus, you can add additional workflows anytime, and view who changed them and when.
*Measurement time: ingestion date through ready-to-pay date
Reduce data entry for your AP team
Receive pre-coded invoices directly in your NexusPayables account. You’ll reduce manual entry, and shave ingestion time in half.
Suppliers enjoy multiple ways to submit invoices and get guaranteed delivery:
Send CSV to a dedicated Nexus email address
Upload CSV directly into the NexusConnect portal
Submit invoice without image in NexusConnect portal
Upload invoice image directly into NexusConnect portal
Transmit invoices via API using Nexus eInvoice
Provide invoice status online
Free your AP team from answering calls with Nexus electronic invoice processing. Give suppliers the NexusConnect self-service portal, where they can upload their invoices and then view their status online – approved, rejected, paid.
Property Managers can access the same data in NexusPayables. Everyone will be armed with the same information.
spend 75% less time communicating with vendors
Based on interviews with Nexus customers
Know where you stand
Nexus pulls in budget, vendor, and other data automatically from your GL, so you’ll have insights about how invoices compare to budget, how much you paid previously for the same product or service, and cost overruns.
Plus, pull reports related to your electronic invoice processing in a fraction of the time.
Manage invoices your way
NexusPayables supports an unlimited number of approval workflows, and can be based on many different criteria, including
- GL Category
- MTD Budget Comparison
- YTD Budget Comparison
- Yearly Budget Comparison
- Specific Vendor
- Contract Code
- Job Code
Nexus will help you set up workflows so the right reviewers are approving invoices, and have complete visibility on every step. You'll always know if invoices get bogged down in the process, and where. Plus, you can easily change workflows as the business grows.
Make auditing easier
Search invoices by date, vendor, amount and GL code. View who approved invoices and when. And, once an invoice is paid via NexusPayments, it's updated with remittance details.
Close the books faster
Close month-end and year-end faster and more accurately with access to real-time invoice status i.e., see which invoices are pending approval and which are submitted for payment. Also, identify bottlenecks fast.
Transmit invoice data to GL
Through integration, Nexus automatically sends approved invoices, along with their images, back to your GL, which remains the system of record. Nexus also pulls budgets and actuals from your GL.
“Our invoice approvers love the ease-of-use of NexusPayables and appreciate having the invoice images and all related details on one screen. Our accountants are pleased with how quickly they can enter invoices, and see their details in one place.”
Elissa Schwetz | Controller | STNL Development
Protect against fraud
Match invoices to your electronic POs, which be can generated right within NexusPayables. Nexus supports both two-way and three-way matching (PO-to invoice-to receipt) so you can guard against fraudulent invoices and payments.
Setup digital access controls and ensure that employees have the correct invoice permissions tailored to their role.
Pay electronically and track effortlessly
Add NexusPayments to pay supplier invoices.
Once invoices are approved and ready-to-pay, just batch them in your GL and send through to NexusPayments. Nexus will debit your bank accounts and pay your suppliers with secure electronic payment methods, including the widely accepted Nexus Virtual Card.
You’ll be able to track all payments online and see the associated invoice.
Approve invoices anytime with the OnTheGo mobile app.
Manage invoices from our mobile app
Use Nexus’s electronic invoice processing software in conjunction with the OnTheGo mobile app.
With OnTheGo, you can:
- Review, approve & reject invoices
- Compare invoices to budget
- Search and view invoices, as well as forward to other approvers
- Add supporting documents, including pictures