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Improve ROI and Protect Every Commercial Real Estate Vendor Payment

Commercial real estate organizations operate across multiple properties, ownership entities, management companies, bank accounts, and accounting systems while managing thousands of vendors and increasing pressure to improve net operating income (NOI). At the same time, finance teams face rising operating costs, growing fraud threats, and demands to improve efficiency while growing through acquisitions but not adding overhead.

Every vendor payment process plays a role in portfolio performance. Delayed payments, manual processes, and payment fraud can increase costs, strain vendor relationships, disrupt property operations, and ultimately impact NOI. Those kinds of errors, issues, and risk are no longer tenable for commercial real estate finance teams.

However, for commercial real estate organizations that modernize and automate vendor payments with Paymode, the payoff can be substantial and immediate.

0% +

reduction in processing time for customers

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in B2B payments processed annually with zero fraud losses

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reduction in payment costs for many businesses

Improve Your Portfolio Performance with Paymode

With borrowing costs rising, material costs skyrocketing, and organizational pressure to adopt AI while cutting costs, finance teams in the industry can ill-afford fraud incidents. Fortunately, Paymode is built to prevent payments fraud while also enhancing efficiency and visibility.

Paymode is used by more than 635,000 businesses to exchange over $570 billion in B2B payments annually, with zero fraud losses each year. The network can handle the large, complex vendor communities used by commercial real estate firms, with an average of half of a typical organization's vendors already securely enrolled. By strengthening payment and vendor data security, automating payment processes, handling vendor enrollment and support, and generating rebate revenue while keeping costs low, Paymode helps CRE finance teams improve working capital, reduce operating expenses, improve working capital utilization, and support stronger net operating income (NOI) across the portfolio, even as that portfolio grows through acquisitions and mergers.

CRE vendors benefit, as well. Paymode provides secure onboarding, dedicated support, payment visibility, self-service capabilities, enhanced remittance information, and accounts receivable tools that help automate reconciliation and cash application.

Above all, Paymode helps commercial real estate organizations protect every vendor payment without increasing the burden on finance, accounting, treasury, or property management teams.

Reduce Risk by Protecting Every Vendor Payment and Key Data

Collecting, validating, and maintaining vital data for a single vendor can be a challenge. Across hundreds or even thousands of vendors, that work becomes one of the biggest sources of administrative burden and risk for finance teams at commercial real estate organizations. Throw in the need to manage banking and business data across hundreds of properties, ownership structures, operating entities, and management groups and the challenge becomes even more acute.

Just one fraudulent bank account change can trigger a cascade of business disruptions. A misdirected payment can delay necessary projects like HVAC repairs, elevator maintenance, janitorial services, security operations, landscaping work, and capital improvement. Those disruptions can affect tenant satisfaction, increase operational risk, and create avoidable costs that impact portfolio performance.

Paymode reduces that exposure by enrolling, authenticating, and maintaining vendor banking information and data on behalf of the finance team. Instead of requiring AP to continually collect, validate, and protect sensitive information, Paymode manages vendors throughout the payment lifecycle to protect payments and data.

This allows commercial real estate organizations to:

  • Reduce manual work and administrative burden for teams with bigger priorities
  • Minimize errors and fraud risk associated with vendor data management
  • Improve the accuracy of vendor payments and payment records
  • Reduce exposure to fraud from account changes and intercepted payments
  • Preserve resources so they can be directed toward portfolio growth and capital projects
  • Apply consistent controls across portfolios, properties, entities, and management groups
  • Strengthen payment security without replacing existing ERP systems
  • Reduce vendor-payment disruptions that affect property operations and tenant satisfaction

Protect Every Payment at Every Stage of the Process

Commercial real estate finance teams cannot realistically authenticate every vendor, monitor every account change, and investigate every potential fraud attempt. Yet a compromised payment can create operational disruptions, delay important services, damage vendor relationships, and expose organizations to significant financial risk.

Organizations rely on Paymode to secure vendor payments through continuous monitoring, layered security controls, and comprehensive authentication throughout the payment lifecycle.

Authenticate Vendors Before They Enroll

Every vendor is checked against over 300 data points before joining the network, giving organizations confidence that payments are being sent to legitimate businesses and validated accounts. Approximately half of a typical organization's vendors are already enrolled, helping accelerate digital payment adoption and eliminating costly, time-consuming check payment processes from the mix.

Protect Against Fraudulent Account Changes

Paymode uses step-up authentication to protect high-risk account changes, including multi-factor authentication, passkeys, biometrics, and AI-aided verification capabilities, which helps protect vendors and payments alike.

Monitor for Suspicious Activity

The network combines AI-assisted monitoring, machine learning, risk indicators, and human expertise to identify suspicious behavior before it becomes a fraud loss. Catching fraudulent actors sooner can prevent vendors from having accounts and systems compromised, as well.

Stronger Financial Controls and Operational Resilience

Commercial real estate organizations can operate in an authenticated network with reduced exposure to payment fraud and sensitive banking data, while their vendors are shielded from the damages that come with having accounts compromised and payments misdirected.

That means finance leaders can focus more on working capital optimization, property performance, portfolio growth, and tenant experience instead of payment risks and inefficiencies.

79% of businesses reported being targeted by actual or attempted fraud.

Source: AFP Fraud & Controls Report, 2025

Built for the B2B Payment Metrics That Matter in Commercial Real Estate

Commercial real estate finance teams face constant pressure to reduce operating expenses, improve net operating income, optimize working capital, support acquisitions, manage complex ownership structures, and protect against evolving fraud threats. Add in the increasing and rapid adoption of AI and these teams are often taxed to their limits.

The more secure and efficient payment operations become, the better positioned organizations are to maximize property performance, improve NOI, reduce costs across portfolios, and support long-term growth.

Scale Payment Programs as Portfolios Grow
Commercial real estate acquisitions, new property additions, and management contracts introduce new vendors, entities, bank accounts, payment workflows, and compliance requirements. With aggressive growth comes aggressive new requirements.

Paymode helps organizations effectively grow vendor onboarding, payment controls, vendor authentication, and payment automation across a growing portfolio without creating additional work and overhead for finance teams.

Reduce the Cost of Every Payment
Replace labor-intensive manual processes with a secure digital payments network while lowering processing costs, reducing administrative overhead, and eliminating paper-based workflows. This reduces AP operating expenses, contributing to stronger portfolio financial performance and improving net operating income.

Keep Vendor Payments on Schedule and Strengthen Relationships
Late payments can delay maintenance work, capital projects, and essential property services. Automating vendor payments improves predictability while reducing payment inquiries and administrative burden, while vendors receive payments faster and with enhanced remittance data that allows for quicker reconciliation.

Improve Visibility and Control Across the Portfolio
Gain visibility into vendor payments, operating expenses, and payment activity across properties, ownership groups, and management entities from a centralized view. Stronger visibility helps finance leaders identify inefficiencies, maintain controls, and make more informed portfolio-level decisions.

Create New Rebate and Discount Opportunities
Use Premium ACH and virtual cards to generate rebate revenue and capture eligible early-payment discounts, helping offset operating expenses and improve portfolio financial performance.

Easily Connect with Your ERP

Paymode integrates with ERP, property management, and accounting platforms through APIs, file-based synchronization, and dedicated connectors. 

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Annual Net Benefit = Annual Rebates + Cost Savings - Recurring Fees

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Frequently Asked Questions

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What payment methods are available through Paymode?

Commercial real estate organizations can pay vendors using ACH, Premium ACH, virtual card, and check payments.

Premium ACH helps vendors reconcile payments faster through enhanced remittance information while enabling organizations to earn cash-back rebates on eligible transactions.

Virtual card payments can be issued through Visa, Mastercard, or American Express, depending on the organization's card program.

Organizations can also outsource check payments through Paymode, including options that support positive pay controls and enhanced remittance reporting.

How does Paymode benefit commercial real estate vendors?

Paymode gives vendors access to secure enrollment, faster electronic payments, enhanced remittance information, payment visibility, automated cash application capabilities, and dedicated support.

These capabilities help vendors reconcile payments faster, reduce payment inquiries, and improve cash flow predictability.

How does Paymode help prevent payment fraud?

Paymode uses layered controls to protect vendor information and payments, including vendor validation against more than 300 data points, continuous monitoring, step-up authentication, machine learning, and human oversight.

Because sensitive banking information is maintained within the network, finance teams can reduce the need to collect, store, and manually update vendor banking information themselves.

Can Paymode support organizations with multiple properties and legal entities?

Yes. Paymode helps standardize vendor-payment processes across portfolios, ownership entities, management companies, and properties while integrating with existing ERP and accounting environments.

Does Paymode replace our ERP?

No. Paymode integrates with ERP and accounting systems rather than replacing them. Payment and vendor information can flow between your system and Paymode while allowing your ERP to remain the system of record.

Start Protecting Every Commercial Real Estate Vendor Payment Today

Reduce costs across your commercial real estate portfolio while enhancing fraud prevention and visibility with Paymode.

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