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For too many organizations, Accounts Payable remains challenged by inefficient processes and a blizzard of paper-based invoices that limit the speed, accuracy and controls critical to successful management of outgoing payables. Given that most corporate AP functions have at their core the need to maintain and regularly interface with an ERP or other host accounting system for general ledger and budget management, the ideal solution would not simply deliver best-in-class invoice automation, but would also reflect the tightest possible systems integration without expensive customization and training, or the need to buy additional ERP user licenses.
Transform AP, Bottomline’s integrated invoice processing solution for leading ERPs including Oracle E-Business Suite, JD Edwards EnterpriseOne and Microsoft Dynamics AX, delivers against all of these requirements and more. Providing complete functionality for document and data capture of incoming supplier invoices, Transform AP links the captured invoice data directly to the desired ERP application, and supports automated matching for PO-based invoices or workflow exception processing where a match cannot be found.
Transform AP has been uniquely designed for use with both with and within a customer’s existing ERP environment, providing seamless integration and visibility for everyday accounts payable users, while providing the same view of relevant invoice data to non-finance approvers via a convenient Web interface. This processing flexibility supports existing infrastructure investments and helps to maintain a lower cost of ownership by eliminating the need for incremental ERP licenses.
Organizations can also realize improved invoice visibility and accelerated processing cycles, as well as greater enforcement of financial and legal compliance regulations with a fully auditable record of each invoice and payment transaction, both inside and outside of the host ERP. As a standard feature, Transform AP can also store all related documents associated with a transaction, including POs, checks and remittance advices. Other supporting documentation, such as emails regarding a specific transaction, can also be stored for quick search and retrieval.
Complete Invoice Processing Functionality for Multiple Enterprise Benefits
Transform AP allows organizations to replace their manual AP processes with a digital invoice capture, workflow and storage solution that delivers:
- Reduced implementation costs with proven integration to leading ERPS, including Oracle E-Business Suite, JD Edwards EnterpriseOne and Microsoft Dynamics AX
- Automated matching of PO-based invoices increases AP processing efficiencies and reduces errors
- Online G/L coding with integrated validation and automated approval routing, including email notifications and escalation rules, reduces time to process non-PO based invoices
- No incremental ERP licensing costs for non-AP users in the approval cycle
- Use of the familiar ERP interface eliminates the need for AP retraining while reducing costs and shortening implementation cycles for staff acceptance testing
- Electronic imaging and archive capabilities remove paper storage and handling costs
- Storage of multiple related document types, including purchase orders, check copies and remittance advices as well as other ad hoc documents provides a comprehensive view of each transaction
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